Finance, Supply Chain & Auxiliary Services
Chief Financial
Officer (CFO): Lediana Amaro
Tel: 012 314 2383
Fax: 012 323 0353
Email:
lediana@gcis.gov.za
The purpose of the Chief Directorate is to provide for the strategic leadership in financial administration and supply chain management.
Finance,
Supply Chain and Auxiliary Services is responsible
for overseeing the implementation of the Public
Finance Management Act, 1999 [PDF] 647 kb, the Preferential
Procurement Policy Framework Act, 2000 [PDF] 86 kb, the Occupational Health and Safety (OHS) Act, 1993 [PDF] 114 kb and Management Information Security Standards (MISS).
The functions of the CFO are:
- providing overall financial management
- assisting and guiding senior management (GCIS Manco) with issues such as:
- budget planning and management
- financial management and administration
- provisioning and procurement (supply chain management, contracts)
- auxiliary services, including security.
Finance, Supply Chain and Auxiliary Services comprises the following programmes:
Directorate: Finance
Director: Hennie Bekker
Tel: 012 314 2374
Fax: 012 321 2553
E-mail: hennie@gcis.gov.za
The purpose of Finance is to provide financial administration and budget management for the department.
The functions of Finance are:
- budgetary planning and management (Medium Term Expenditure Framework [MTEF], Estimates of National Expenditure [ENE], Budget Committee,virement, expenditure reporting and, monthly projections)
- financial management and administration (salaries, bookkeeping, subsistence and travel, transport, petty cash, departmental projects, switchboard)
- financial year closing.
Finance comprises the following sub-programmes:
Subdirectorate: Budget Office
Deputy Director: Kedibone Huma
Tel: 012 314 2499
E-mail: kedibone@gcis.gov.za
The functions of the Budget Office are budget planning and control, which include, among others:
- budget administration
- monthly projections
- roll-over of funds
- cash- flow projections
- virement
- expenditure monitoring
- budget committee
- Medium Term Expenditure Framework (MTEF)
- adjustments budget
- Estimates of National Expenditure (ENE)
- financial year closing.
Subdirectorate: Financial Administration
Deputy Director: Frik Nieman
Tel: 012 314 2104
E-mail: Frik@gcis.gov.za
The functions of Financial Administration are:
- salary administration
- departmental debt
- taxation
- telephone allowance
- travel and subsistence
- subsidised transport
- driver services
- Government Garage (GG) transport
- theft and losses
- bookkeeping
- petty cash
- reconciliation of departmental projects
- switchboard
- financial policies.
Directorate: Supply Chain Management and Property Facilities Management
Director: Midah Moreroa
Tel: 012 314 2246
E-mail: midah@gcis.gov.za
The purpose of the directorate is to provide for procurement services and asset management control, and to manage the property to ensure a conducive working environment for the staff.
The functions of Supply Chain Management and Property Facilities Management are:
- supply chain management (bids, contracts, assets, security, orders and payments)
- auxiliary services (occupational health and safety [OHS], registry, cleaning, maintenance and property management).
Subdirectorate: Supply Chain Management
Deputy Director: George Storey
Tel: 012 314 2464
E-mail: george@gcis.gov.za
The functions of the Subdirectorate are:
- bid and contract administration:
- inputs to task directives
- advertising bids
- evaluating bids
- awarding bids
- asset control and management:
- disposal
- asset verification
- asset reconciliation
- supply chain management:
- providing guidance in line with the national framework
- capturing of request
- issuing of orders
- creditor management:
- management of the commitment file
- batch control
- processing of creditor and sundry payments
- Security:
- providing physical security services and monitor access control in the premises
- monitoring the operation of security systems
Subdirectorate: Auxiliary Services
Deputy Director: Samson Phakwago
Tel: 012 314 2819
E-mail: sampson@gcis.gov.za
The functions of the Subdirectorate are:
- registry:
- controling incoming and outgoing mail and parcels
- administering the photocopy lease contracts and the expenditure of photocopies made
- providing messenger services
- cleaning:
- administering service-level agreement of the private cleaning company
- providing hygiene services
- catering:
- providing catering services to staff meetings/workshops
- maintenance:
- reporting major maintenance services to the landlord and attend to minor repairs
- monitoring the loading and off-loading of goods
- Occupation Health and Safety (OHS) services:
- monitoring the implementation of OHS Act policy requirements
- property management:
- ensuring that suitable accommodation is provided to GCIS
- participating in the procurement of office space for GCIS
