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Finance, Supply Chain Management and Auxiliary Services
Chief Financial
Officer (CFO): Finance, Supply Chain Management and Auxiliary Services
CFO: Phumla
Williams
Tel: 012 314 2102
Fax: 012 323 0353
E-mail: phumla@gcis.gov.za
The aim of Finance,
Supply Chain Management and Auxiliary Services is to provide financial, supply chain management and auxiliary
services to the department. Finance,
Supply Chain Management and Auxiliary Services is responsible
for overseeing the implementation of the Public
Finance Management Act, 1999
PDF (outside link), the Preferential
Procurement Policy Framework Act, 2000
PDF (outside link), the Occupational Health and Safety (OHS) Act, 1993 PDF (outside link), and Management Information Security Standards (MISS).
Functions of CFO are:
- Provides overall financial management
- Assists and guides Top Management (GCIS Exco) on issues such as:
- Budget planning and management
- Financial management and administration
- Provisioning and procurement (supply chain management, contracts)
- Auxiliary services, including security
Directorates:
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Directorate: Finance
Director: Hennie Bekker
Tel: 012 314 2374
Fax: 012 323 0353
E-mail: hennie@gcis.gov.za
Functions of the Directorate are:
- Budgetary planning and management (MTEF, ENE, Budget Committee, budget lekgotla, monthly projections and virement)
- Financial management and administration (salaries, bookkeeping, subsistence and travel, transport, petty cash, departmental projects, switchboard)
- Financial year closing
The Directorate comprises the following subdirectorates:
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Subdirectorate: Budget Office
Deputy Director: Kedibone Huma
Tel: 012 314 2499
E-mail: kedibone@gcis.gov.za
Functions of the Subdirectorate are: Budget planning and control, which include, among others:
- Budget administration
- Monthly projections
- Roll-over of funds
- Cash- flow projections
- Virement
- Expenditure monitoring
- Budget committee
- Budget lekgotla
- Medium Term Expenditure Framework (MTEF)
- Adjustments Budget
- Estimates of National Expenditure (ENE)
- Financial year closing.
Subdirectorate: Financial Administration
Deputy Director: Frik Nieman
Tel: 012 314 2104
E-mail: Frik@gcis.gov.za
Functions of the Subdirectorate are:
- Salary administration
- Departmental debt
- Taxation
- Telephone allowance
- Travel and subsistence
- Subsidised transport
- Driver services
- GG transport
- Theft and losses
- Bookkeeping
- Petty cash
- Reconciliation of departmental projects
- Switchboard
- Financial policies.
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Directorate: Supply Chain Management and Auxilliary Services
Director: Midah Moreroa
Tel: 012 314 2246
E-mail: midah@gcis.gov.za
Functions of the Directorate are:
- Supply chain management (bids, contracts, assets, orders and payments)
- Auxiliary services (OHS, security, registry, cleaning, maintenance and property management).
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Subdirectorate: Supply Chain Management and Auxiliary Services
Deputy Director: George Storey
Tel: 012 314 2464
E-mail: george@gcis.gov.za
Functions of the Subdirectorate are:
- Bid and contract administration:
- Inputs to task directives
- Advertising
- Evaluation
- Award
- Asset control and management:
- Disposal
- Asset verification
- Asset reconciliation
- Supply chain management:
- Provide guidance in line with the national framework
- Capturing of request
- Issuing of orders
- Creditor management:
- Management of the commitment file
- Batch control
- Processing of creditor and sundry payment
- Registry:
- Control of incoming and outgoing mail and parcels
- Administer the photocopy lease contracts and the expenditure of photocopies made
- Provide messenger services
- Cleaning
:
- Administer service-level agreement of the private cleaning company
- Provide hygiene services
- Catering:
- Provide catering services to staff meetings/workshops
- Maintenance:
- Report major maintenance services to the landlord and attend to minor
repairs
- Monitor the loading and off-loading of goods
- Security:
- Provide physical security services and monitor access control in the
premises
- Monitor the operation of security systems
- Occupation Health and Safety (OHS) services:
- Monitor the implementation of OHS Act Policy requirements
- Property management:
- Ensure that suitable accommodation is provided to GCIS
- Participate in the procurement of office space for GCIS.
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